The end of the obligation to integrate cash registers with terminals

🔹 On April 1, 2025, an amendment to the regulations will come into force, which abolishes the obligation to integrate cash registers with a payment terminal . This means that entrepreneurs will not have to adapt their devices to technical requirements and send transaction data to the National Revenue Administration.

🔹 Origin of changes

The obligation to integrate cash registers with terminals was originally to enter into force on 1 July 2022, but due to numerous demands from entrepreneurs, the deadline was first postponed to 1 January 2025 and then by another three months. The main arguments for postponing the regulations were the high costs of adapting the infrastructure, the need to replace devices and the lack of technological readiness of many companies.

The Ministry of Finance, analyzing the situation, decided to completely repeal these provisions, which was confirmed by an amendment published on February 24, 2025 in the Journal of Laws. This change means that entrepreneurs will not have to incur additional expenses related to adapting their sales systems.

cash register source www.wix.pl

🔹 Abolition of penalties for entrepreneurs

The amendment repeals, among other things , provisions that provide for financial sanctions for failure to integrate cash registers with terminals. Previously, entrepreneurs who failed to comply with the new requirements were subject to a fine of PLN 5,000. The elimination of this provision means that companies do not have to worry about administrative consequences.

Moreover, the new regulations remove the obligation to ensure cooperation between the cash register and the payment terminal , which means that entrepreneurs can continue to use existing solutions without the need to modernize them.

🔹 The end of the period of uncertainty

The decision to lift the obligation was welcomed with relief by entrepreneurs, for whom the introduction of integration would mean additional costs and the need to adapt IT systems. The period of suspension and uncertainty also ended with the publication of the amendment – entrepreneurs gained certainty that they would not have to invest in new devices or incur the costs of adapting their systems.

🔹 What's next?

The entry into force of the amendment means that from 1 April 2025 there will be no requirements for the integration of cash registers with terminals. This is an important change that is part of a broader trend of simplifying tax regulations and reducing bureaucracy. Entrepreneurs can therefore conduct their business without worrying about additional obligations, and customers will still be able to make cashless payments under the current rules.