Career

Administration & Billing Specialist

We’re a team of professionals bringing together accounting, law, tax, and audit. In our day-to-day work, precision, timeliness, and excellent organization matter. We’re looking for someone who will become the administrative backbone for our advisors, accountants, and lawyers. If you enjoy working with documents, official forms aren’t a mystery to you, and you have invoicing down to a fine art—this is the right place for you. We’re not looking for a receptionist—we’re looking for a true partner in administration.

Your role is to provide substantive support for the company’s administrative processes.

Independent completion and processing of applications (including NIP-8, NIP-2, VAT-R, PCC) and other forms in the program, e.g. Fill Up, at the request of substantive departments.

You're responsible for the company's financial lifeblood. You collect data from managers and other employees, verify the scope of services, and issue sales invoices, ensuring their timely dispatch.

Creating contracts and annexes based on ready-made templates, monitoring their validity and introducing changes in systems.

You are the link between departments – you collect the information necessary to process administrative matters, relieving the substantive burden on accountants and advisors.

We’re looking for a practical, no-nonsense professional with experience in the professional services sector.

You've worked in an accounting, law, or tax office. You know the specifics of this work.

You know the different types of tax forms and legal documents. You know how to fill them out and where to send them.

Proficiency in MS Office. Knowledge of invoicing software (e.g., Comarch ERP Optima) and forms software (e.g., FillUp) would be a significant asset.

There's no room for error in contracts and invoices. We expect meticulous attention to detail.

You can independently organize your workday and prioritize tasks coming from various departments.

We offer an independent, substantive role:

Stability: Employment contract or B2B – depending on your preference. We're looking for someone for long-term employment.

Work-Life Balance: Standard office hours. We respect your personal time.

Expertise: You work side by side with accountants, tax advisors, legal advisors, attorneys, and auditors – this is the best school of business administration.

Training: We support your substantive development in the field of administrative procedures.

Health: Private Medical Care (package for you with an option for your family).

Sport: Co-financing for the Multisport card.

Atmosphere: We're a close-knit, interdisciplinary team. We integrate, support, and enjoy working together.

Your scope of duties

Integration meetings

Coffee and tea

Employee parking

Possibility of remote work

Sports card

Co-financing of training and courses

Co-financing of foreign language learning

B2B contract

7,000-10,000 PLN

net / month

Employment contract

6,000-9,000 PLN

gross / month